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Usage Guidelines

Usage Guidelines

Reproductions

It is possible to request photocopies and reproductions of materials held at the Willa Cather Foundation (WCF) when the copies can be produced without any damage to the materials and it is permitted by United States copyright law. WCF staff make all photocopies and digital reproductions.

Reproductions are made for private study, scholarship, or research use and may not be transferred to others, further reproduced, or published without written permission of the Willa Cather Foundation or from the individual or institution that holds the copyrights.

Selected materials may not be copied. Exposure to light is a risk to books and papers. Basic handling, scanning or photocopying can be detrimental to long term preservation and result in expensive conservation repair.

To make a permission request, please download the Photo Permissions Document and return to:

The Willa Cather Foundation
℅ Tracy Tucker, Education Director
413 North Webster Street

Red Cloud, NE 68970
USA

or via email to ttucker@willacather.org


For a price list of photocopy and digital reproduction services, please see our Reproduction Fee Schedule below.

For a price list of image use fees, please see our Publication, Exhibition and Broadcast Fee Statement and Schedule for Images below.


Copyright

The material held by the Willa Cather Foundation and/or Nebraska State Historical Society is protected under the copyright law of the United States (Title 17, U.S. Code).

Securing copyright clearance, permission to publish or reproduce materials from the Willa Cather Foundation and/or Nebraska State Historical Society is the responsibility of the patron, who assumes all responsibility for infringement of copyright or publication rights belonging to the author, the author's heirs or assigns, and for obtaining all necessary permissions from the author, heirs or assigns.

The Willa Cather Trust (a partnership between the University of Nebraska Foundation, the Willa Cather Foundation, and a member of the Cather family) holds the rights to Willa Cather's intellectual property. The Willa Cather Foundation does not assume any legal responsibility for any infringement of literary, copyright or publication rights belonging to the author, heirs or assigns.

In granting permission to publish materials held by the Willa Cather Foundation and/or Nebraska State Historical Society, the WCF and NSHS do not surrender their own rights to thereafter publish materials or grant others permission to publish it.

Patrons are requested to use the preferred citation that designates the Willa Cather Foundation Collection or Willa Cather Pioneer Memorial Collection, Nebraska State Historical Society, as the repository for any material used in a published work.


Reproduction Fees

It is possible to request digital reproductions and photocopies of materials held at the Willa Cather Foundation when they can be produced without any damage to the materials and it is permitted by United States Copyright Law. All digital reproductions and photocopies are made by staff.

  • Requests for digital reproductions and photocopies must be made in writing or via email. We do not provide fee quotes over the phone.
  • Charges for digital reproductions and photocopies are subject to change without notice. In addition to the fees stated below, there is a charge of $5.00 plus postage for all mail, email, or download orders.
  • As soon as costs are determined, an invoice or total cost will be sent to you or presented for payment when you pick up digital reproductions or photocopies. The digital reproductions or photocopies will be released when payment is received. Checks should be made payable to "The Willa Cather Foundation."
  • Photocopies are generally ready within 24 to 48 hours of placing an order. Staff will call or e-mail when the materials are ready for pick-up and payment.
  • Digital reproductions are generally ready within 5 working days unless otherwise requested. Additional time will be required for large orders. Digital reproductions will be provided via CD-ROM or Flash Disk (Thumb Drive), email, or online download.
  • Please allow 6 weeks for photographic duplicates and up to 10 weeks for microfilm, audio tape, and film or video duplicates.


Photocopies per exposure (printed materials) = $0.10
Photocopies per exposure (manuscript and other unique materials) = $0.15
Digital Reproduction (per image) = $15.00
Microfilm reader printer copies per exposure, by staff = $0.25
Positive Microfilm, no existing negative = $125.00 per reel
Positive Microfilm, existing printing master negative = $42.00 (diazo), $61.00 (Silver Halide)
Black and white photographic print, 5 x 7 = $15.00
Black and white photographic print, 8 x 10 = $20.00
Color prints, 8 x 10 = $15.00
Color slides (35 mm) per slide = $5.00


Publication Fees

Publication, Exhibition & Broadcast Fee Statement & Schedule for Images

Publication of images of Willa Cather Foundation and Willa Cather Pioneer Memorial Collection, Nebraska State Historical Soceity materials is subject to approval and fees may be charged for use. "Publication" includes: print, electronic (online or on other media), film, microfilm, or videotape. Permission to use images must be obtained in advance or in writing from the Willa Cather Foundation by completing the Request for Permission to Publish, Exhibit or Broadcast form.

These fees are separate from any which might be assigned or assessed by the copyright holder.

The fees listed below are for non-exclusive use of a single image unless otherwise indicated. They are assessed in addition to duplication charges (photocopy, scan, or other) and are to be paid in advance of publication. Only those images actually used in publication are subject to fees. If a request covers more than one form of publication, the fees are cumulative.


Still Images

Books: Text Illustration

ONE TIME USE ONE COUNTRY
2,000 copies or less = $50.00
2,001-10,000 copies = $100.00
10,001 or more copies = $200.00

ONE TIME USE WORLDWIDE
2,000 copies or less = $75.00
2,001-10,000 copies = $150.00
10,001 or more copies = $250.00

Book Jacket / Cover Illustration:


ONE TIME USE ONE COUNTRY
2,000 copies or less = $150.00
2,001-10,000 = $350.00
10,001 or more copies = $450.00

ONE TIME USE WORLDWIDE
2,000 copies or less = $200.00
2,001-10,000 copies = $400.00
10,001 or more copies = $500.00

Periodicals: Text Illustration

ONE TIME USE ONE COUNTRY
Circ. 1,000 or less = no fee
Circ. 1,001-10,000 = $50.00
Circ. 10,001-99,999 = $100.00
Circ. 100,000+ = $200.00

ONE TIME USE WORLDWIDE
Circ. 1,000 or less = no fee
Circ. 1,001 - 10,000 = $75.00
Circ. 10,001 - 99,999 = $150.00
Circ. 100,000+ = $250.00

Periodicals: Cover Illustration

ONE TIME USE ONE COUNTRY
Circ. of 1,000 or less = no fee
Circ. 1,001 - 10,000 = $150.00
Circ. 10,001 - 99,999 = $350.00
Circ. 100,000+ = $450.00

ONE TIME USE WORLDWIDE
Circ. 1,000 or less = no fee
Circ. 1,001 - 10,000 = $200.00
Circ. 10,001 - 99,999 = $400.00
Circ. 100,000+ = $500.00

Translations: Contact the WCF for pricing.
Microforms and Facsimiles: Contact the WCF for pricing.

Other Print Products (Calendars, posters, greeting cards, postcards, novelty items, etc.):
Printing: 1000 or less = $200.00
Printing: 1,001 - 9,999 = $300.00
Printing: 10,000+ = $500.00

Electronic Formats: For non-exclusive, one-time single country rights only. For additional rights, contact the WCF.

Online use of Still Images for websites for commercial purposes $100.00 per image

Television/cable/satellite broadcast of Still Images:

One country: = $200.00
Worldwide: = $300.00
Home video format use: $100 per image in addition to broadcast fees.

Feature films use of still images:
U.S. Distribution = $700.00
World Distribution = $1,200.00
For home video format, add $100 per image.

Television or other promotional use of still images:
Ads for T.V. = $1,000.00
Other = $200.00

Related Files: